Perfect Timing

Hi everybody,

This article is dedicated to helping our customers to learn more about timing of party services. Overall, it is a very personal preference but below we will try to summarize all useful advice we have.

Please consider that all numbers given below are approximate and can slightly vary.  All calculations are based on average booking details.  Contact us to get more details specifically for your event. 

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How long it usually takes to do a face painting/balloon animal/caricature/henna design/glitter tattoo?

Caricature: usually one caricature takes about 5-7 minutes done in black/white and about 7-10 minutes to do it in color.

• For 10-15 people, please allow at least 1 hour.
• For 20-25 people, please allow at least 2 hours.
• For 35-50 people, please allow at least 4 hours.

Face Painting: full face design can take up to 5-7 minutes while half face/forehead options take 3-5 minutes. Little designs take 2-3 minutes to complete.

• For 10-12 people, please allow at least 1 hour.
• For 12-20 people, please allow up at least 2 hours.
• For 20-30 people, please allow at least 3 hours.

Balloon Animals: we use simple designs in order to provide endless flow of balloons for kids so it takes 1-2 minutes to make one balloon animal. It also helps to keep kids focused and entertained.

Henna designs: Henna is the most time consuming service we currently offer which is explained by a large amount of intricate details and lots of focus it takes to create a single design. While for simpler designs it takes up to 5-7 minutes to apply, more intricate patterns require pre-designing and can take up to 15 minutes.

• For 10 people, please allow at least 1,5 hour.
• For 25 people, please allow at least 2,5 hours.
• For 45-50 people, please allow 3,5-4 hours.

I’m not sure how many people will attend my event, what’s the average time for your booking?

The average time usually depends on event type.

• Birthday Party with fewer guests (up to 15): 1-2 hours
• Birthday Party: 2-3 hours
• Community Event (Including HOA and Church Events): 3-5 hours
• Grand Opening: 3-5 hours
• Corporate Events: 3-5 hours depending on guest amount
• Weddings: 2-4 hours depending on guest amount

How can I speed up the process of my guests getting service?

There’s not much can be done about it due to the creative nature of services but here are some small but important tips that help both your guests and our artists!

Sign & awareness – more people are aware about available services, more people will come to get it. It also a good idea to put a time frame of service on the sign so people know for how long artists are going to be there. Announcing a service to your guests will also draw attention.

Organized Line –  most of times people form the line by themselves but if your guests are mostly kids and your guests amount doesn’t go over 15, it might be a good idea to write down their names and call children to come and get drawn/face painted/etc. It also allows them to play while waiting which is another plus.

Choose your options – if you have a lot of guests and you know that most of them will be interested in getting service, explore your options for this service. We always offer variety of options so everybody can choose something for their event. For example, if you plan a wedding reception and you are going to have around 100 people attending, it’s good to offer black/white caricatures so the line goes faster and more people will get drawn.

You can find more about your options on each service page: Face Painting, Balloon Twisting, Caricatures, Henna Tattoos

Start time

Estimate when your guests are going to arrive, because, if you set up too early, nobody is going to be there but if you set up start time too late, there would be guests who wouldn’t get service.

For majority of events it’s a good idea to have a vendor start on the same time your event starts or about a half an hour later if your event is longer than 2 hours. It will allow everybody to get to the venue and spot the artist.

There’s a little exception for wedding receptions, if you will have guests who are invited specifically to reception, it’s wise to have vendor start 15-30 minutes after official start time. Vendor start time and reception start time can be the same if all your guests who attended the ceremony are invited straight into reception area.

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Overall, time is a pretty flexible detail and we always try our best to accommodate every guest even if it’s a little bit pass service time!